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Expenses

Use the Expenses page (Pengeluaran in Indonesian; the Dashboard app used to call it Biaya) to record your shop's running costs, such as rent, salaries, and electricity. These expenses are used to work out net profit in the Profit & Loss report.

Open it from Finance → Expenses in the Dashboard.

What you manage here​

  • recording new expenses
  • viewing the list of recorded expenses
  • editing or deleting an expense entered by mistake

Expense form fields​

  • Name — for example, "October shop rent"
  • Date — when the cost happened; this date decides which report period it falls in
  • Amount — the amount in rupiah
  • Category — choose one:
    • Rent — rent for your shop or workspace
    • Salaries — staff wages and salaries
    • Utilities — electricity, water, internet, and similar bills
    • Supplies — packaging, stationery, consumables
    • Marketing — ads, promotions, printed flyers
    • Other — anything that doesn't fit the categories above
  • Note — a short description (optional)
Expenses page: expense list with date, name, category and amount, the add-expense form with its category list, and the effect on net profitExpensesAdd ExpenseSearch expenses…CategoryDateNameCategoryAmount1 Oct 2026October shop rentRentRp 3.500.00030 Sep 2026Barista wagesSalariesRp 6.000.00028 Sep 2026Cups & strawsSuppliesRp 650.00025 Sep 2026Instagram adsMarketingRp 750.000Profit & Loss · OctoberGross profitRp 18.400.000Expenses− Rp 10.900.000Net profitRp 7.500.000Add ExpenseNameOctober shop rentDate1 Oct 2026Amount3.500.000CategoryRentRentSalariesUtilitiesSuppliesMarketingOtherCancelSave12
(1) Give every expense a category, such as Rent or Salaries. (2) Total expenses come off net profit in the Profit & Loss report.

(1) Give every expense a category, such as Rent or Salaries. (2) Total expenses come off net profit in the Profit & Loss report.

Typical workflow​

  1. open Finance → Expenses from the Dashboard navigation
  2. add an expense: fill in the name, date, amount, and category
  3. add a note if needed, then save
  4. open the Profit & Loss report to see how it affects net profit

Things to watch​

  • expenses apply to the whole shop, not to a single branch
  • only the owner and admins can see and record expenses; cashiers can't see them — see Staff roles
  • don't record stock purchases here — the cost of goods is already counted through the cost price, so recording it again counts the cost twice
  • record expenses regularly, for example every week, so net profit doesn't look higher than it really is