Staff Attendance at the POS
When the shop owner switches on Attendance, staff clock in and out right in the POS app with their staff PIN. This page is for staff, and for owners who want to know what staff see.
Attendance is available from the Growth plan. The till must be enrolled and the staff member must have a PIN.
Clocking in and out
- On the PIN screen or the lock screen, tap Attendance.
- Pick your name. Next to it you see whether you are already in, and your shift today.
- Type your PIN.
- Tap Clock in or Clock out. When the shop uses breaks, there are also Start break and End break.
- When asked, take a selfie with the front camera. Allow location access too if the app asks for it.
Clocking here does not change the cashier who is signed in, so you can clock in while a colleague is serving a customer on the same device.
Messages you may see
| Message | What it means |
|---|---|
| Late 14 min | You clocked in after the shift start plus the shop's grace minutes. The clock-in is still recorded |
| Outside shop area | The phone's location is far from the shop location. Usually the clock-in is still accepted and only flagged; in shops that use refuse mode, it is refused |
| Already clocked in | You still have an open clock-in. Clock out first |
| Not clocked in | You tried to clock out or take a break without clocking in |
| Selfie required | The shop requires a photo. Take a selfie and try again |
| Wrong PIN / Locked | Same as PIN login: too many wrong tries lock you or the device for a while. Ask the Owner or an Admin to Unlock |
| Attendance is off | The owner has not switched attendance on |
The first time you take a selfie, you see a notice that the photo is proof of attendance and is deleted automatically after the shop's retention period (90 days by default). Etalasse does not use face recognition.
No internet
You can still clock in. The POS keeps the event and sends it once it is back online, marked sent later. A saved event is recorded only once, even when the connection drops while sending.
My attendance
After signing in (name + PIN or password), open My attendance in the staff menu:
- Today: your shift, your clock-in time and the clock buttons. In shops that do not allow clocking from other devices, the buttons only work on an enrolled till.
- History: your days with their status (present, late, absent, permit, sick, leave, off) and the month's totals, such as how many times you were late and how many hours you worked.
- Time off: request Permit, Sick or Leave with dates, a note and a photo attachment if needed (for example a doctor's note). At most 31 days per request. You can cancel a request while it is pending. The Owner or an Admin approves or rejects it in the Dashboard. Leave requests also show how many work days they use, for example 3 work days.
Leave left
If your shop uses annual leave, a Leave left card shows on Today and Time off: the days left and the quota (for example 5 / 12 days), the leave year, and how many days are used and waiting. Leave is counted in work days; days off in your schedule don't count.
- Not entitled to leave until a date: you haven't worked 12 months yet.
- Your start date is not filled in yet. Ask the shop owner. The owner has not filled in your join date.
When you pick Leave in the request form, your balance shows under the dates, with a warning when the request may be more than that. You can still send it. If there really isn't enough left, you see Sent. Not enough leave left, the shop owner decides. Permit and sick days don't use up your leave.
Times always use the shop time zone, not the phone's clock.
My payslips
If your shop uses Payroll, open My payslips in the staff menu (right below My attendance):
- A list of your paid payslips, newest first: the period name (for example Gaji Oktober 2026 or THR Idul Fitri 2027), take-home pay and the paid date.
- Tap a slip to see every earning and deduction, the totals, the attendance numbers (days present, times late, days absent, hours worked) and the bank account with only the last 4 digits.
- Share opens the phone's share menu with the slip link, for example to keep it in your own WhatsApp.
A THR slip shows the holiday name and date and the THR item, and says Not including BPJS and PPh 21.
A slip appears only after the owner marks your salary as paid. Until then you see No payslips yet. Something wrong on a slip? Tell the shop owner; the correction goes into your next salary. Slips don't include BPJS and tax.
Forgot to clock out
If you forget to clock out, the system closes your record automatically after a number of hours (14 by default). Your worked time may show 0 minutes until the owner fixes it. Tell the owner or an admin when you really left.